Finance Manager

KwaZulu-Natal, South Africa

Job Type

Permanent

About the Company

ASAP Resources is a specialised recruitment agency with a speciality in headhunting and high-calibre recruitment strategies. We secure resources for a variety of clients in many industries on a global scale with a focus on building lasting relationships with all candidates and clients.

About the Role

The successful candidate will be responsible for overall supervision of Finance Department, resolving queries, ensuring processes are in line with the working procedures and policies of the Hospitals and safeguarding adherence to specific and general company policies.

Requirements

Critical Outputs

Financial Management & Compliance

  • Monitor all clearing accounts and ensure all outstanding matters are cleared in a timely manner.

  • Review cash book weekly and sign off cash book reconciliation.

  • Prepare and review of journals and coding of sundry invoices.

  • Review of creditors and payment reconciliations prior to payment

  • Monitoring of daily cash flow and calculation of transfers within the cash management.

  • Ensure the correct cost centers and GL accounts are used when processing transactions.

  • Prepare and review of daily stats

  • Prepare weekly stats report and revenue report

  • Prepare weekly cash flow indicating weekly position and projected position the month

  • Review preliminary payroll as per payroll protocol. Agree approved claims to claims as per payroll (overtime, kms, leave cashed, etc.)

  • Review final payroll and balance the payroll to the payroll system (SAGE) and execute payroll payments within set payment terms

  • Review Leave Provision Calculation – Exclude all sessional and staff who have been terminated and pro rata all new permanent staff.

  • Audit leave balances for SAGE balances maintained on excel.

  • Review of stock adjustments, including general stores, non-recoverable items, and medical consumables.

  • Prepare vat calculations and ensure execution of payment within set payment terms.

  • Review of all leases (ensure invoicing of all tenants including their utilities)

  • Maintain the open and closed periods on SAP.

  • Ensure the month-end procedures on the hospital information system are completed by the agreed date for the month.

  • Completion of monthly management accounts timeously


Reconciliations

  • Ensure that all balance sheet reconciliations are produced on an accurate and timely basis to include bank reconciliations, debtors, creditors, and inter-company account


Reporting

  • Present accurate and timeous management accounts for presentation at operational management and Board meetings together with coherent detailed explanations on variances, as may be required

  • Prepare and produce detailed cash flow forecasts that are accurate and timeous to the form the basis for the working capital

  • Prepare quarterly management reports for the hospital

  • Ensure audit deliverables are maintained according to the standard required by the auditors

  • Initiate, follow through, monitor, and develop annual budget in collaboration with the Hospital Manager and report to the Board for approval


People Management

  • Effective communication with team ensuring they are fully informed about policies and work procedures, business developments relevant to the Finance Department.

  • Submit payroll input with accurate data for team, including but not limited to leave, variable earnings

  • Plan, organize and monitor the implementation of projects and ensure recognition of successful implementation and targets reached.

  • Performance Management and talent development.

  • Monitor staff progress against the approved training interventions for the skills year.

  • Utilize the wellness service provider for staff debriefings and assist in referring employees

  • Maintain a healthy ER environment and address any deviations expediently and consistently with fairness


Requirements

  • Relevant accounting qualification

  • 3 years’ experience in a similar role in healthcare

  • Familiarity with SARS filing and compliance

  • Experience with payroll services

  • Own transport essential


Competencies

  • Collaboration/ Relationship Building

  • Report writing

  • Analytical thinking

  • Problem-solving, analysis and judgement

  • Resilience

  • Engaging diversity

  • Verbal & written communication and presentation skills

  • Negotiation

  • Influencing

  • Strategic agility

  • Planning

  • Customer responsiveness

  • Project management

  • Organisational awareness

  • Excellence and quality orientation

  • Ethical behaviour

  • Technical and professional knowledge

  • Adaptability

  • Attention to detail

  • Builds effective teams

  • Change agent

  • Coaching

  • Conflict resolution

  • Innovation

  • Decision making

  • Delegation

  • Staff retention

  • Organising

  • Quantitative analysis


Departments

  • Management

  • Admin