Critical Outputs

Financial Management & Compliance

• Monitor all clearing accounts and ensure all outstanding matters are cleared in a timely manner.

• Review cash book weekly and sign off cash book reconciliation.

• Prepare and review of journals and coding of sundry invoices.

• Review of creditors and payment reconciliations prior to payment

• Monitoring of daily cash flow and calculation of transfers within the cash management.

• Ensure the correct cost centers and GL accounts are used when processing transactions.

• Prepare and review of daily stats

• Prepare weekly stats report and revenue report

• Prepare weekly cash flow indicating weekly position and projected position the month

• Review preliminary payroll as per payroll protocol. Agree approved claims to claims as per payroll (overtime, kms, leave cashed, etc.)

• Review final payroll and balance the payroll to the payroll system (SAGE) and execute payroll payments within set payment terms

• Review Leave Provision Calculation – Exclude all sessional and staff who have been terminated and pro rata all new permanent staff.

• Audit leave balances for SAGE balances maintained on excel.

• Review of stock adjustments, including general stores, non-recoverable items, and medical consumables.

• Prepare vat calculations and ensure execution of payment within set payment terms.

• Review of all leases (ensure invoicing of all tenants including their utilities)

• Maintain the open and closed periods on SAP.

• Ensure the month-end procedures on the hospital information system are completed by the agreed date for the month.

• Completion of monthly management accounts timeously

Reconciliations

• Ensure that all balance sheet reconciliations are produced on an accurate and timely basis to include bank reconciliations, debtors, creditors, and inter-company account

Reporting

• Present accurate and timeous management accounts for presentation at operational management and Board meetings together with coherent detailed explanations on variances, as may be required

• Prepare and produce detailed cash flow forecasts that are accurate and timeous to the form the basis for the working capital

• Prepare quarterly management reports for the hospital

• Ensure audit deliverables are maintained according to the standard required by the auditors

• Initiate, follow through, monitor, and develop annual budget in collaboration with the Hospital Manager and report to the Board for approval

People Management

• Effective communication with team ensuring they are fully informed about policies and work procedures, business developments relevant to the Finance Department.

• Submit payroll input with accurate data for team, including but not limited to leave, variable earnings

• Plan, organize and monitor the implementation of projects and ensure recognition of successful implementation and targets reached.

• Performance Management and talent development.

• Monitor staff progress against the approved training interventions for the skills year.

• Utilize the wellness service provider for staff debriefings and assist in referring employees

• Maintain a healthy ER environment and address any deviations expediently and consistently with fairness

Requirements

• Relevant accounting qualification

• 3 years’ experience in a similar role in healthcare

• Familiarity with SARS filing and compliance

• Experience with payroll services

• Own transport essential

Competencies

• Collaboration/ Relationship Building

• Report writing

• Analytical thinking

• Problem-solving, analysis and judgement

• Resilience

• Engaging diversity

• Verbal & written communication and presentation skills

• Negotiation

• Influencing

• Strategic agility

• Planning

• Customer responsiveness

• Project management

• Organisational awareness

• Excellence and quality orientation

• Ethical behaviour

• Technical and professional knowledge

• Adaptability

• Attention to detail

• Builds effective teams

• Change agent

• Coaching

• Conflict resolution

• Innovation

• Decision making

• Delegation

• Staff retention

• Organising

• Quantitative analysis

Departments

• Management

• Admin